Student & Supervisor Orientation for Eastern University

Student Employment

Goal of Student Employment- It is the goal of Eastern University's student employment programs to provide an opportunity for students to earn money for tuition and other educationally related expenses and to gain helpful skills and valuable work experience. Student employment supplements, rather than provides,departmental functions and staff. Student workers are not permitted to replace or displace staff employees or positions. We expect students to conduct themselves in a professional manner when working as an Eastern Student Employee.

Student Employment Handbook

Posted on the Student Employment web page
All students and supervisors are required to read and abide by the Student Employment Handbook
Every student and supervisor that signs a work contract acknowledges they have read the Handbook and agrees they will abide by all policies within the Handbook
Explains in detail everything contained in this orientation

Job Postings

All job openings are posted on Handshake until notified by supervisor that position is filled
Description must specify if FWS is required or preferred and if ECE is accepted
Must include a contact person and way to contact them
Each department must have a Position Description form on file with Student Employment

Federal Work Study (FWS)

Eastern Campus Employment (ECE)

Every student is eligible to be paid through ECE
Funds come from departments own budget
When a student's FWS funds run out, automatically are paid through ECE (unless otherwise notified by supervisor)
Student must be enrolled at least less than part time

FWS and ECE

Student must fill out a W4, an I9, & a PA-32 (only once unless there is a change in name, allowances, marital status, or address)
Student must complete a work contract (Green= FWS, Blue= ECE) each academic year (summer is the beginning of the academic year)
Student must complete their electronic time card for each pay period he/she works AND submit it by the posted due date
STUDENTS MAY NOT WORK UNTIL THEIR WORK CONTRACT IS COMPLETE AND RETURNED TO THE HUMAN RESOURCES DEPARTMENT - NO EXCEPTIONS!!

Graduate and Doctoral Assistantships

Student must fill out a W4, an I9, & a PA-32 (only once unless there is a change in name, allowances, marital status, or address)
Student must complete a work contract each academic year (fall is the beginning of the academic year)
Student must complete their electronic time card for each pay period he/she works AND submit it by the posted due date
STUDENTS MAY NOT WORK UNTIL THEIR WORK CONTRACT IS COMPLETE AND RETURNED TO THE HUMAN RESOURCES DEPARTMENT - NO EXCEPTIONS!!

Forms

W4 Form
I9 Form
PA-32 (Residency Certification Form)- visit our web page to select the appropriate campus location
All forms can be downloaded from the Student Employment web page or picked up in the Human Resources Department
Original identification documents (no photocopies, faxes, scans) must be presented to a staff of the Human Resources Office (list of acceptable documents is on
the I9 )
Students will NOT receive a work contract until they complete the W4, I9, and PA - 32

Work Contracts

FWS contracts are green with the award amount in the top right hand corner
ECE contracts are blue
Students will only receive a work contract after they have completed a W4, an I9, and a PA-32
Supervisor must complete the supervisor section in full including selecting a specific pay rate within their approved pay range and listing the correct cost center code
Supervisors MUST abide by the Equal Pay Act of 1963

Electronic Time Cards

An Electronic Time Card will be available to the student within one week of submitting their completed work contract to the Human Resources Department
Due dates are posted on each time card

Paychecks

Distributed on the same dates as the University’s payroll (exceptions listed in the Handbook)
Put in campus mail box unless student does not have a campus mail box, then check is mailed to address listed on check
Paychecks are not held in the Office for pick up
Direct Deposit is available for all student workers on all of Eastern’s campuses

Termination & Performance Evaluation Forms

Termination Form posted on the Human Resources page of my.Eastern.edu
Performance Evaluation Form posted on the Student Employment web page
Termination forms should be filled out by the supervisor and turned in to the Office to ensure accurate records
Termination forms are for any student who has stopped working for either a favorable or unfavorable reason (i.e. student graduated, student stopped showing up for work)
Performance Evaluation forms only need to be filled out by the supervisor when a student will no longer be working for a department (i.e. graduated); they do not have to be filled out each year